2007 Youth Worlds Volunteer Job Descriptions

If you would like to help out with the 2007 Worlds, but are unsure what to volunteer for, let us know and we will be happy to help you explore options. If you are interested in volunteering for planning and preparations prior to the event, please contact the office.

The following are general descriptions of tasks:

DURING THE EVENT

ASHORE TASKS

Information and administration

Staff information desk and provide general regatta information and general information about Kingston
Daily volunteer registration/information
Lunch distribution
General office tasks
Check accreditation at entry points

Awards

Set up area for awards, including national flags and national anthems
Co-ordinate with results department for winner sheets
Keep awards in order for presentation

Ceremonies

Assist with preparing for and coordinating the opening and closing ceremonies.

Jury Secretary

Set-up jury desk
Hand out protest forms
Log in protest forms received
Post protest list
Assist with scheduling

Social

Assist in setting up social events for participants and volunteers
Set up debriefings
Facilitate activities

Equipment

Inventory control (maintain records of equipment signed out and returned)
Preparing equipment for each race management team.
Assist with set up of regatta equipment prior to the event

Medical/First Aid

Assist with basic first aid treatments (appropriate training required)
Assess and have communications call ambulance if required
Set up and equip first aid area with appropriate signage

Registration and Accreditation

Enter registration information into computer
Pack registration kits
Prepare registration and accreditation area
Check pre-registrations and issue accreditation and registration kits
Includes registration for accommodation

Results

Enter race result into computer
Put out results sheets
Maintain results boards in the lobby
Liaison with media and awards
Photo copy results sheets as needed
Help with competitors inquiries as requested by the jury and/or RM

Site Services

Set up and rigging of competition equipment
Set up and signage of event areas, inside and outside.
Secure area checkpoints
Sponsor banners and signage

Sponsor services

Provide information and event opportunities for sponsors. Ensure that contractual obligations are met and new opportunities explored

VIP care

Provide VIP care on and off the water including during special events such as opening and closing ceremonies.

ON WATER TASKS

Race Committee

The Race committee and safety fleet work in cooperation to provide the sailors with fair and safe competitions

Several different jobs are available on the various Race Committee boats

Signal Boat

Driver
Timer
Sound signaler
Flag officer
Recorder
Recorder/Deck Hand

Line Boat

Driver
Line judge
Recorder

Finish Boat

Driver
Recorder
Line judge
Recorder/Deck hand

Mark Boat

Driver
Mark set/deck hand

Safety Boat

Driver
Deck hand

Boat Owners

Supply and pilot your own boat. If you are unable to pilot your boat find a suitable person to do so. Boat owners are encouraged to perform rescue or race committee jobs

Boats are required for the following areas: - (required on water for 7 days – 8 days duration due to the lay day.)

3 Race committee boats
3 Line boats
3 Finish boats
6 Mark boats
3 Spare gear boats
3 Coach boats – 15 to 20 coaches per boat.
12 Rescue boats – RIBs preferred
1 Media boat
4 On water jury boats – side by side seating
1 VIP boat

ASHORE TASKS

Boat Launch

Assist sailors during launch and return to help get the equipment moved gently and efficiently.
Assist sailors with boats and dollies going in and out of the water
Assist in traffic control on the road, both cars and boats on dollies
Organize dollies as the sailors go out on the water and get dollies ready as sailors are returning

Seagulls

Record sailors going out sailing and coming back to keep track of who is on the water
Report to the safety chief

Event Communications

The communications central serves as a connection point for all communications, including communication and information flow from the on water operations to the shore administration and vice versa.

Maintain communications with all on water activities
Maintain running (written) log on races
Record communications
Liaison between on water and ashore activities

Media/Press services

The media services provides information to attending representatives from the media, develops press releases and updates for the website and for e-mailing to various publications.

Post news and results to website
Interview sailors, volunteers etc.
Prepare stories about the event
Liaison with local and other media
Round up people for interviews
Work with media boat to organize on later opportunities for visiting media representatives.